The best office printer (2022)

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Black desktop printer

A desktop printer is undoubtedly one of the most important tools for a successful business. Whether you need to reproduce colorful flyers or process special business documents, having an all-in-one printer is extremely necessary. But, with the number of options available online, how can you find one that fits your budget and meets all your requirements? Well, your day just got a little easier. In this guide, we’ll go over some of the top-rated desktop printers for 2022. We’ve also included a buyer’s guide to help you make an informed decision and answer some questions you might have.

Top Picks

Best Overall: HP Desktop Printer

Protect against cyberattacks with built-in protection

Protect against cyberattacks with built-in protection

The HP desktop printer is designed to keep your business running smoothly. It allows you to copy, inspect and print high quality documents anytime. This option also helps protect valuable company data and prevent cyberattacks with built-in protection in firmware, operating system, and hardware. With the click of a button, you can automate steps and apply saved settings. Not only will it help you save valuable time, but it will also make the whole operation much more convenient. Designed to be environmentally friendly, this printer incorporates technology that prevents wasted paper and saves up to 22% energy. Thanks to its top-notch performance, this option stands out as the best in this entire list.

Main characteristics:

Versatile Design: Canon Office Printer

Easily view and refill ink using ink bottles with built-in ink tanks

Easily view and refill ink using ink bottles with built-in ink tanks

Next on our list we have a desktop printer made by a popular manufacturer named Canon. The company started with just a handful of employees and a lot of passion, but quickly grew into a world-renowned brand trusted by many businesses. This specific model is just one of their premium products. It has high page-tiling printing and can easily handle a large number of plain papers at once, making your work more efficient and resulting in better overall productivity. Unlike most models, this option can even connect to your favorite devices using its “air print” feature. This way you can easily print different types of documents or images you have on your phone – pretty cool, right?

Main characteristics:

The most convenient: Brother Office Printer

Connect via wireless or Gigabit Ethernet network interfaces, access wireless printing from your mobile device

Connect via wireless or Gigabit Ethernet network interfaces, access wireless printing from your mobile device

This option can print on almost anything, from plain paper and card stock to envelopes and labels. It produces high quality colors and is ideal for most toners. You will be able to use this product with cloud access or USB host. On top of everything, this printer offers two-sided printing and an automatic dash replenishment feature that can save you a lot of time and money. This product is ideal for every business or home because it is convenient, super easy to use and effective. Plus, we have to mention that this particular model also comes with a one-year limited manufacturer’s warranty – what a relief.

Main characteristics:

  • Adjustable, 250 sheet capacity

  • Prints at a speed of 33ppm

  • Touch controls

Elite design: Epson desktop printer

Your business needs a printer that's fast, affordable, easy to use, and packed with high-end productivity features

Your business needs a printer that’s fast, affordable, easy to use, and packed with high-end productivity features

Moving on, we have the new redesigned version of the Epson Office printer. Thanks to its voice control setting and wireless connectivity, you will be able to control the entire system without having to press any button. This option has up to two years of ink and is configured to help reduce cartridge waste, so it also helps reduce environmental pollution. It also produces high quality prints and has an automatic document feeder for better paper handling. In addition, as a bonus from the manufacturer, you also receive an all-in-one manual, a CD-Rom for installation and a few coloring bottles.

Main characteristics:

  • 250 sheets, paper tray

  • 9.1 ppm speed

  • 2.4 inch color screen

Most compact: Lexmark desktop printer

Standard Wi-Fi makes it easy to print from mobile devices, USB and Ethernet connectivity are also available

Standard Wi-Fi makes it easy to print from mobile devices, USB and Ethernet connectivity are also available

If you need a printer that’s fast, convenient, and practical, this is what Lexmark has to offer. This model is incredibly compact and can fit almost anywhere. This option also has a large tray capacity, making it ideal for printing, scanning and even copying. Setup is also quick and easy. This product features wireless operation that allows printing from mobile devices. USB and Ethernet connectivity is also available. And this printer includes a full-spectrum frame to protect your information. It is an eco-friendly option that is also advantageous in terms of affordability and budget.

Main characteristics:

How to Find Your Next Desktop Printer: A Buyer’s Guide

In our handy buying guide, we’ll go over all the important factors you need to keep in mind when shopping for a new desktop printer. So if this is your first time buying something like this, we invite you to stay with us till the end. Without wasting any more time, let’s jump right into our step-by-step guide!

Are printers still needed?

Although the world has become more digital, printers are still a crucial part of almost every business. Here are the reasons why they are still very necessary for offices:

  • Print remains the norm: Despite progress, printed documents (government forms, contracts and paper reports) remain the accepted standard.

  • Credibility: Believe it or not, a printed document offers much more credibility than digital copies.

  • Easier to read: Printed documents are much more convenient to read and don’t cause the same kind of eye strain and strain as electronic documents.

Top Factors to Consider When Buying Desktop Printers

Finding the perfect desktop printer can be a lot of work. You can make things much easier by considering the following factors:

1. Type

There are two types of printers: inkjet and laser. Generally, laser printers are much better. They offer reasonable quality output and can handle all kinds of fingerprints, even when there’s a lot of text. But these models have a downside: they don’t work well with images.

So if you are planning to use the printer for photos then obviously an inkjet version is a much better fit for you. It will also provide you with higher shine and contrast.

2. Speed

Speed ​​is, without a doubt, one of the most fundamental factors you should keep in mind before buying anything.

For example, if your office prints a significant number of documents per month, you should stick with a model that offers high processing speeds and larger printing capabilities.

3. Paper type

Next, be sure to see if the specific model you’re considering buying can easily handle all the types of paper you plan to use. While most printers are set up to print on A4 paper, some can even handle legal and letter-size documents.

4. Support

Also check if the printer has a sturdy support system. Does the technical support team respond quickly? Are the parts easy to replace? Are there user guides and video tutorials available? The answers to these questions will help you make an informed decision.

Care tips to know

Just like other electronic devices, printers require regular maintenance to function optimally. Here are a few tips :

  • Protect the printer from dust by cleaning it regularly

  • Check toner and ink levels regularly

  • Turn off the printer using its power switch — do not unplug it to turn it off

  • Update your printer firmware and drivers regularly

People have also asked

Q: Why does my office printer show “printer error”?

A: The printer error message appears when the drivers for a printer are outdated or there is a loose connection. To resolve this problem, check your printer’s paper tray, cable and port. Disconnect the printer and reconnect it again. Run the troubleshooter and update the driver software.

Q: Can I connect my desktop printer to my smartphone?

A: It depends on the type of printer you have. Generally, some models will allow you to connect your smart device and control all operations without even touching the printer. You can see if your printer is capable of doing this by browsing through its settings and options.

Q: How do I refill my printer ink?

A: This may vary from one specific model to another. Thus, in order to do it correctly, we strongly advise you to follow the user manual or get in touch with the manufacturer.

Q: My desktop printer arrived damaged. What should I do ?

A: The very first thing to do is to stay calm and take pictures of the printer. Then contact the supplier and send them proof. After that, they should be able to help you fix the problem and provide you with a replacement or repair the one you currently have. This may vary depending on a specific manufacturer’s policy.

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